Job Description – Vice President for Finance and Operations

Position Title: Vice President for Finance and Operations

Classification: Full-time Administrator

Responsible To: The President

Purpose: To serve the College as Chief Financial and Operations Officer, and Director of Human Resources.

Goal: To ensure the sound financial operation of the university and the proper support of university employees.

Responsibilities

Finance and Human Resources:

  • Give overall supervision and direction to the financial services of Kingswood University including processing cashier services, accounts payable, deposits of all receipts, cash flow, monthly reports of all funds, the annual audit, and semi-annual reports to the board of trustees.
  • Oversee the management of all scholarship, restricted and endowment funds.
  • Give oversight to the management of investments according to board adopted policies.
  • Serve the corporation as official treasurer under the general oversight of the board of trustees.
  • Secure and maintain appropriate insurance for all assets and operations, including professional insurance for administrators and board members.
  • Prepare reports and information as needed regarding governmental non-profit status for Revenue Canada as well as for other agencies to which the university is accountable including The Wesleyan Church and the Association for Biblical Higher Education.
  • Prepare the annual general operating fund and capital fund budgets and give direct oversight in the monthly management of the general operating fund by all administrators.
  • Assist as needed, other administrators in the development of their annual budgets.
  • Develop the departmental budget and oversee expenditures in accordance with limits set by the president and approved by the board of trustees.
  • Supervise the staff of the Finance Office.
  • Carry out the responsibilities of the university HR director, including, but not limited to:
    • Ensure compliance with all federal and provincial laws in regards to the employment of personnel.
    • Maintain an accurate and updated Employee Handbook.
    • Conduct an orientation with all new employees and an exit interview with all departing employees, documenting as appropriate.
    • Collect all documentation for and maintenance of personnel files for all employees and provide to them as needed.
    • Maintain an ongoing record of each employee’s remuneration package including cash salary, housing, and other benefits and ensure this information is provided to the payroll department.
    • Update and maintain employee attendance statements.
    • Supervise monthly payroll, report and remit taxes, and maintain secure personnel financial records.
    • Maintain Years of Service documentation for each employee including number of years served and recognition given.
    • Calculate farewell gifts according to Kingswood’s policy for departing employees.
    • Collect and maintain an updated record of all job descriptions.
    • Coordinate with the appropriate VP the announcement of all new and departing employees.
    • Assist the various departments with drafting of hire letters to ensure that all appropriate information is included.
    • Facilitate the posting of employment opportunities with other organizations.
    • Calculate the Christmas bonus and submit to the president for approval.  Obtain approval from the BOT chairman regarding the president’s Christmas bonus.

Operations:

  • Provide strategic leadership to the Director of Plant Operations for the development and execution of a comprehensive physical plant operations plan to obtain maximum energy and financial efficiency of operation, to secure the highest safety standards and to enhance the overall beauty of the campus buildings and grounds.  This includes preventative maintenance programs, various service contracts, enhancements to buildings and grounds, and appropriate response to issues of health, safety and emergencies.
  • Direct a comprehensive physical asset management program for all furnishings, fixtures and equipment including inventory control, asset identification, purchasing, and records for replacement and insurance.
  • Oversee the operation of food services including activities processed by the kitchen, dining hall, and Wesley Hall.
  • Serve as liaison and operations director for special events for which facilities and services are rented.
  • Oversee Aramark’s operations on campus which includes food services and housekeeping, ensuring that a high level of service is provided in a cost-effective manner to employees, students and individuals renting the facilities.
  • Oversee the Director of Information Services ensuring that all employees have suitable technology to achieve their respective duties, that there is an appropriate level of service provided to students and that hardware, systems and information are safeguarded.
  • Provide entrepreneurial leadership of new revenue generating opportunities.
  • Develop the departmental budget and oversee expenditures in accordance with limits set by the president and approved by the board of trustees.

General:

  • Serve as a member of the administrative cabinet, assisting the president in the overall operation of the university in achieving her mission.
  • Report to the president as requested, and to the board of trustees semi-annually, on the progress and success of the supervised departments.
  • Provide leadership in other areas of the university as directed by the president.
  • Attend chapel on a regular basis.
  • View position as a ministry including mentoring students in their Christian walk as opportunities arise in the fulfillment of your responsibilities.

Qualifications

  • At least ten years of experience in financial management and an accounting designation would be an asset.
  • Ability to pursue, manage and monitor multiple integrated opportunities simultaneously to meet performance goals.
  • Vice President level skills and experience including project management, self-motivation, goal accomplishment, and work prioritization.
  • Strong leadership and supervisory abilities.
  • Good interpersonal communication skills including listening, relating, diplomacy, tact and creative problem solving.
  • Positive personal characteristics of attitude, flexibility, initiative, persistence, professional appearance and presentation, and team spirit.
  • Strategic thinker.
  • Understanding of and ability to communicate Christian values and beliefs to students.

Values

  • Exemplary Christian character and lifestyle in agreement with the membership commitments for leaders of The Wesleyan Church and ministry and mission focus of the University.
  • Genuine and evident love for other persons demonstrated by consistent spirit of kindness, compassion and respect.
  • Integrity and moral excellence, with life above reproach.
  • Commitment to enthusiastically assist in fulfillment of Kingswood University’s mission.

General University Information

Kingswood University is owned by The Wesleyan Church. The mission of Kingswood is to serve Jesus Christ by strengthening the local and global church through forming Christ-like servant leaders in a community that creatively blends academic excellence and practical ministry experience with intentional spiritual formation.

Contact

Please contact Dr. Stephen Lennox, President of Kingswood University. Resumes and cover letters should be in PDF format only.

Be still and know that I am God